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HR Calendar Software

hr calendar software

HR Calendar Software

HR calendar software provides HR teams with a single location to efficiently organize employee holidays, schedules, and important dates – helping them complete administrative tasks faster with reduced effort.

The tool allows employees to submit leave applications online while managers can quickly approve or deny requests with automated workflows. Furthermore, this solution helps manage time off balances and automatically updates payroll.

Time and Attendance

An HR calendar is an invaluable asset to businesses looking to automate tasks that would otherwise be challenging to manage manually, such as scheduling shifts across departments or geographies, tracking employee attendance, calculating paid time off (PTO) balances, coordinating leave requests and approvals and more. Depending on the software used, other features could include benefits administration, applicant tracking or employee education.

Time and attendance features can help transform a business by increasing accuracy, decreasing labor costs and complying with labor regulations. They can also identify employees at risk of leaving, with estimates suggesting up to 80% of retail and service industry employees shortening their hours and costing businesses revenue. A time and attendance system can help mitigate this by providing accountability measures to make sure employee earnings correspond with actual hours worked.

Bundling access control with time and attendance features allows businesses to save time by enabling employees to quickly sign in/out via an intuitive interface, eliminating paper sign-in sheets. All data logged automatically with payroll, managers and HR, as well as reporting. Furthermore, businesses can keep an accurate record of employee time to identify patterns or predict future performance trends.


Human Resources calendar software’s scheduling features make it easier for companies to easily schedule employees for shifts, which helps reduce understaffing or overstaffing risks, while providing employees with schedules tailored specifically to their needs and preferences. Managers can make real-time changes to the schedule as needed, while keeping an eye on time off requests or holidays as well as generate reports for payroll purposes or labor laws.

Employees have access to their schedules online and often through mobile apps. They can set their availability and request time off, as well as swap shifts with colleagues. Being able to access these details remotely can improve work-life balance and job satisfaction, as well as reduce no-shows/cancellations costs by up to 40%.

Many HR calendar software features an annual planning feature to allow HR teams to organize tasks for the year ahead, helping them better forecast and budget while ensuring they have enough resources available to them for new projects and initiatives.

As well as these benefits, some HR software includes an internal communications tool to facilitate teamwork and collaboration among team members. This can include message boards, document repositories, instant messaging systems and instantaneous notifications. Furthermore, these tools may also be integrated with other programs to create a more comprehensive platform.

Absence Management

Employee absenteeism can be extremely costly. Not only can it diminish productivity, but it can also deteriorate team morale and increase the risk of safety concerns in the workplace.

Implementing an effective absence management strategy can help reduce unscheduled work hours and boost profits. By tracking employee absences and identifying trends, you can put into effect policies to address them and minimize lost work days.

Tracking employee absences provides managers with a more accurate picture of employee engagement. It allows them to ensure that staff who miss shifts receive adequate support, while also addressing any potential problems caused by employees who consistently fall ill or leave early from the office.

An effective absence management policy involves clear guidelines and strict enforcement. This may mean mandating that staff phone in sick by a certain time of the day to prevent bogus days being called in and conducting post-absence interviews to detect any relapses. Furthermore, pre-set absence codes should be included to help the HR team quickly interpret any given reasons given for absences; such measures combined with creating a positive working environment and culture of employee wellbeing may help your business reduce absence levels significantly.


Employees require an accurate view of their work schedule. That’s why HR software programs provide simple calendars that show employees’ shifts, recurring tasks and vacation days – this information can even be accessed remotely via web app or mobile phone, making staying informed easier than ever before.

Those whose business pays by the hour require time tracking features in their HR software program to allow employees to clock in and out from any location while providing managers with tools to review timesheets, maintain compliance, reduce manual processing time, as well as save them time in processing pay manually. Furthermore, time data from these apps can easily transfer over to payroll, making payroll calculation much simpler than before.

Staff holiday management should also be considered when designing an HR calendar program. Quality tools will allow employees to apply for vacation days directly on the tool and automate approval workflows, ensuring requests align with company policy and that employees’ time off balances are automatically updated.

Employees can utilize a team holiday calendar to request leave, work from home days and sick leave requests. This will make managing their personal and professional lives while still remaining productive and efficient easier. They will also be able to see all upcoming meetings easily for improved team working environments in the workplace.

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