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HR Policies and Procedures Manual Template

hr policies and procedures manual template

An HR Policies and Procedures Manual serves to establish clear rules for employees while creating an ideal working environment. Furthermore, its legal compliance helps reduce risks related to employment-related matters such as lawsuits.

Conducting research and collecting pertinent information are the cornerstones of creating an accurate and thorough policy and procedure manual. Consider organizing the information into logical categories or subcategories so it will be easier for employees to locate what they need quickly.


Policy manuals exist to give employees clear direction for performing their jobs, reduce mistakes and improve work quality in businesses. A policy manual also outlines an organization’s policies – including goals and objectives as well as employee responsibilities – thus serving both new hires as well as experienced staffers as an invaluable resource.

A policy manual requires discussing all of the processes that need to be documented, interviewing department managers and identifying any issues that need addressing in the manual. It’s also crucial that only pertinent policies make it into this final document – for instance if your code of conduct policy includes rules against sexual harassment or workplace violence it would make sense to include guidelines or procedures regarding handling complaints against an employee’s performance as well.

Once your final draft of a manual has been finished, it’s advisable to include training sessions to familiarise staff with its content. These can take place either in-person or online and allow employees to ask any pertinent questions while also increasing compliance rates – thus decreasing any fines from breaking applicable laws.


An effective HR policies and procedures manual outlines the rules and regulations governing employee interactions and clearly sets expectations, eliminating ambiguity or confusion for all employees. HR teams should review this document regularly in order to reflect company goals and objectives accurately; HR should then also assess it to identify areas which need modifications so as to communicate any updates immediately to employees.

Before beginning to draft any document, it is vital that you identify your target audience and understand their needs. This will enable you to select an appropriate language, level of detail and distribution methods for your HR manual. In addition, conducting surveys or focus groups with stakeholders and gathering feedback will allow you to tailor a policy specifically to your own specific requirements while more effectively communicate with employees.

An HR policies and procedures manual typically includes sections on compensation and benefits, recruitment and selection processes, performance management, workplace behavior and conduct issues, disciplinary actions, employee grievances and conflict resolution. Each policy must also include an outline detailing its purpose as well as clearly-numbered policies to facilitate quick reference.


Procedure manuals provide clarity for employees by outlining standard operating procedures (SOPs) of an organization and their purpose is to aid their understanding of roles they play within it. A good procedure manual should be concise, clearly written and organized into logical sections, while including an easy way for employees to find specific procedures quickly and efficiently.

Step one of creating a procedure manual is identifying which tasks need to be covered in detail by creating detailed procedures. This often begins by speaking to departments and teams about which policies or processes are causing confusion among employees, while ideal procedures would focus on high-impact areas like employee benefits, compensation rules, disciplinary actions, and safety precautions.

As new programs are implemented, it’s vital that managers update the policy manual accordingly in order to respond accurately and consistently to employee inquiries. For instance, if a company introduces remote working, allows dogs in the office, or changes conference rooms to accommodate nursing mothers – then their HR manual should be amended prior to these changes taking place.

Establishing an HR manual and employee handbook takes time and energy, yet they’re essential for effective employee management and legal compliance. With pre-written, fully editable MS-Word content provided by Bizmanualz HR Policy and Procedures Manual, your job becomes much simpler; plus you’re protected by our 30-day money back guarantee if anything doesn’t meet expectations!

Legal compliance

Considering legal compliance when selecting policies and procedures is of utmost importance. While identifying purpose and scope, ensure that any manual adheres to all HR laws and regulations related to HR practices to lower risk and lawsuits. It would also be wise to consult subject matter experts when designing highly technical or legally sensitive policies and procedures.

A comprehensive policy and procedure manual must include an easily understandable table of contents to organize its content in logical order, while clearly outlining who each section is targeted toward. Doing this ensures employees comprehend what they’re reading quickly while quickly finding what they need when needed. A well-organized manual will improve decision-making while increasing employee compliance and productivity.

An effective HR policy and procedures manual will help an organization operate more efficiently by standardizing policies and processes, as well as reduce legal risks by informing all employees about the company’s policies and procedures. It will also act as a communication tool between HR and employees, promoting transparency while eliminating miscommunication; furthermore it will facilitate training and development by giving employees an increased awareness of organizational expectations and standards.

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