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Investing in Online HR Software

online hr software

Investment in online HR software can help your organization streamline its HR processes while freeing up time for strategic functions within your HR team.

Most HR systems feature employee self-service portals for employees to update their personal data and elect benefits themselves. Some solutions even support multilingual and multicurrency features.

COVID-19 lockouts and remote work expectations have generated renewed interest in mental health tools such as apps and portals, some offering diversity and inclusion features.

Employee Self-Service

Employee self-service (ESS) can be an incredible time saver. HR personnel spend much of their day answering low-value queries via email and telephone; by giving employees access to answers themselves they may save both the organization and themselves time in responding. Employees can access information such as company policies and procedures, vacation, maternity, leave policies, payroll details, schedules and even time off requests all directly through their own portal.

Implementing ESS features into an HRIS can also increase data accuracy and decrease entry errors, with recruiting and onboarding technology integrated into an ESS portal preventing potential mistakes from the application phase onward. When it comes to scheduling, ESS helps eliminate back-and-forth communication that often arises between managers and hourly employees, with hourly employees often writing down incorrect schedules or missing changes once posted; with one unified portal such as an ESS this back-and-forth can be greatly diminished.

ESS also simplifies open enrollment. While open enrollment can be a time-consuming and laborious process, thanks to self-service features it can now be done entirely online. Furthermore, employees can use this portal to share documents like handbooks, carrier directories and new hire forms, which helps ensure compliance with state and federal laws.

Mobile App

An indispensable feature of HR software is mobile access for employees and managers at any time, eliminating the need to contact HR by phone or email and saves both time and money by cutting down on paperwork involved.

An effective HR software should include an employee self-service portal so employees can manage their personal and benefits information themselves, freeing HR professionals up to focus on more strategic tasks, such as performance management and succession planning.

Many online HR systems also provide additional features, including recruitment and onboarding modules at an extra cost, to allow HR departments to streamline processes and increase efficiency.

The ideal online HR software is an integrated system that covers every facet of the human resources process, from data management, time tracking, payroll processing and employee communication to performance monitoring, workforce administration and service delivery.

Leading HR software vendors offer an array of features and pricing models. Some fall under SaaS (software as a service), with monthly bills. Other systems require multi-year commitments which can prove costly; many have additional fees associated with data storage, user support requests, subject access requests or international capabilities that must also be factored into consideration.

Integrations

An effective HR software integrates easily with other systems in a business, reducing data redundancies and errors and increasing overall efficiency. Yet deciding when to invest in such functionality may prove challenging.

One of the primary motivations to implement HR integration is when an organisation uses multiple systems simultaneously, for instance an applicant tracking system (ATS). With an HR integration in place, all data stored in each of these systems will automatically sync up, cutting down on manual work required by HR administrators.

Automating some repetitive HR tasks is another benefit of HR integration that can boost employee morale and productivity while simultaneously decreasing error risks incurred due to manually recording data; freeing teams up for more strategic activities.

Finding HR software with integrated features is best accomplished through selecting a vendor offering comprehensive services. Some top vendors provide not only an HR system but also payroll, L&D and performance management modules – this makes for an ideal solution for organisations already using multiple systems that cannot easily transition into using one HR suite.

Reporting

Accurate HR data is essential to making effective business decisions. Look for a system with flexible data analysis tools to gain insight into key areas of your business and deliver insight that save time and money in the long run, while giving employees the support they require.

An HR system will allow you to automate and streamline complex processes, from recruiting, onboarding, employee self-service and payroll solutions through to attendance tracking and performance evaluations. Furthermore, training facilitation is made simpler as well as providing a centralized database for employee data storage.

Some online hr software providers offer free trials so that you can test out the product before committing. Others require annual contracts for use, so it is wise to familiarise yourself with each company’s pricing policies and compare costs before selecting one that meets your budget needs.

HR software’s global workforce management capability can be especially advantageous to companies with remote or mobile employees. Certain systems even enable companies to hire contractors from other countries – enabling you to maintain an consistent culture while meeting local compliance regulations more easily. Oyster provides such functionality by allowing hires globally while managing HR workflows seamlessly from anywhere.

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